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6 Best Gym CRM Software in 2023 & Why You Need One

Find your perfect CRM system for gyms with our list.

Published: Apr 06, 2023

| Last updated on Apr 19, 2023

| 20 mins read

Why gyms need CRM software?

Quality service and reliable relationships with clients - that's what any business strives for. Only through this approach is it possible to gather a base of regular customers and steadily attract new ones. This applies to all spheres, but is especially important for highly competitive niches, such as fitness clubs gyms.

Only a business that adapts to the economic realities of today survives, and special CRM-systems will help optimize the work process.

We would like to remind you of the best CRMs for small businesses this year:
BTW to streamline patient management and improve communication with clients, healthcare providers need to find a reliable CRM for healthcare that can efficiently manage their patient data and interactions.

There are a number of features that distinguish fitness clubs from other types of businesses:

Contact with customers

Happens in three ways: through the club's official website, through telephone contact with managers, and through direct communication with administrators. It's a huge continuous flow of requests, which should be processed properly to retain each client.

The versatility of the services provided 

In small clubs and gyms, clients can come for personal training as well as group workouts. Larger facilities add complexity by adding massage rooms, pools, saunas, a sports nutrition sales store and more - all of which need to be considered and optimized.


First, the very system of customer records: one-time classes, club cards, various subscriptions for permanent or limited-time visits. Secondly, different levels of access to services: large chains issue club cards with several levels of privileges, because some people can attend classes on certain days, and someone wants to go for a massage or sauna after training.

Benefits of CRM systems for gyms

A CRM system may be required by gyms for the following reasons:

  • A CRM system aids in the management of client relationships and stores data about them, such as interaction history and preference lists. This makes it easier for the gym staff to get to know their patrons on a more personal level, which can boost patron happiness and loyalty.
  • Such software can assist a gym in managing sales, tracking sales, and data analysis to identify the goods and services that are most valued by customers and create more successful marketing campaigns based on those findings.
  • The CRM system will oversee advertising efforts, monitor and evaluate results, and identify the most successful ones.
  • It will be simpler for gym managers to organize projects, remind staff members to take appropriate steps, such calling clients, and keep track of job fulfillment.
  • A CRM system can assist a gym in analyzing sales, marketing, and customer service data to identify what is and is not working so that the firm can make the necessary improvements.

Best CRM-systems for gyms and fitness clubs

This rating includes services that fully meet the needs of fitness clubs of all sizes. They are convenient for managers, administrators and trainers, as well as for ordinary clients.



A well-liked software program for fitness centers, personal training businesses, and gyms is called Glofox. It provides a number of functions, such as class scheduling, membership management, and payment processing, to assist fitness organizations in running their operations more effectively.

Glofox's user-friendly interface, which makes it simple to use for both fitness business owners and their clients, is one of its most notable advantages. Customers can use the platform's mobile app to schedule classes, manage their memberships, and make payments. Customers may find and book classes more easily thanks to this app's seamless integration with the studio's or gym's website and social media platforms.

The capacity of Glofox to automate a variety of administrative procedures can help operations run more efficiently and save time. The platform can handle client automated reminders and notifications, membership administration, payment processing, and class scheduling. This aids in keeping fitness businesses structured and concentrated on giving their customers a top-notch experience.

Glofox's possible issue is that it could not be the most reasonably priced choice for freelance trainers or small fitness enterprises. For those with smaller customer bases, the platform's monthly price, which is based on the number of users and clients, can add up rapidly.

Overall, Glofox is a potent software tool that may assist fitness organizations in running their operations more effectively and giving their customers a better experience. That might, however, work better for larger studios and gyms that can afford the monthly payments.



This software program called Mindbody was created to assist health and fitness organizations in efficiently managing their daily operations. The platform provides a number of services, including marketing automation, appointment scheduling, class scheduling, and payment processing.

One of Mindbody's main advantages is its user-friendly interface, which makes it simple for companies to manage their daily operations and for customers to schedule and manage their lessons and appointments. Customers can access the platform's capabilities via a mobile app as well, which enables businesses to maintain contact with their customers and give a smooth user experience.

The marketing automation solutions provided by Mindbody are an additional benefit because they can improve the efficiency with which firms draw in and keep customers. The platform provides a variety of customisable marketing choices, such as targeted promotions based on customer preferences and behavior, social media marketing, email and text message campaigns, and more.

Moreover, Mindbody provides robust reporting and analytics tools that can be used by businesses to monitor performance, pinpoint areas for development, and make informed decisions. Reports on anything from income and attendance to client retention and marketing ROI can be generated using the platform.

The price of Mindbody is one possible disadvantage. For smaller companies or independent practitioners, the platform's monthly fee, which is based on the number of clients and services provided, can be prohibitive. For companies who require these functionalities, the platform's comprehensive functionality and user-friendly design can make the price worth it.

Ultimately, Mindbody is an all-encompassing software program that may assist wellness and fitness companies in streamlining their operations, bringing in and keeping customers, and making data-driven decisions. Although though it might not be the most cost-effective choice for all organizations, it offers a number of strong features and a smooth user interface that can be advantageous to many different sorts of health and fitness enterprises.

[Related Article: Best Daily Planner Apps]



Fitness centers like gyms and studios can gain from adopting TeamUp CRM software in a number of ways:

  • The management of membership data, including member information, payment history, and attendance records, is made easier by TeamUp CRM. This makes it possible for gyms to monitor its patrons and make sure they are making the most of their subscription.
  • TeamUp CRM has class scheduling tools that make it easier for gyms to plan and oversee classes. Gyms can plan their class schedules to maximize attendance, prevent class cancellations, and reduce no-shows.
  • With TeamUp CRM's money processing tools, gyms may accept payments online, streamlining the payment process and lowering the possibility of lost payments or late fees.
  • TeamUp CRM offers communication tools, such as email and text message campaigns, that let gyms stay in touch with their patrons. This can assist gyms in informing customers about class schedules, special offers, and other crucial information.
  • Fitness centers may track their performance and make data-driven decisions with the help of TeamUp CRM's reporting and analytics services. This can assist gyms in streamlining their processes, enhancing the client experience, and expanding their clientele.

Overall, TeamUp CRM may assist fitness centers and gyms in increasing client satisfaction, operational effectiveness, and business growth. Gyms may attract and keep more customers by streamlining their processes and enhancing the customer experience, which can result in more income and expansion.



This is a cloud-based CRM application designed exclusively for the health and wellness sector.  It provides a vast array of features and tools to assist gyms, fitness studios, personal trainers, and other businesses involved in health and wellness in managing their operations and improving the client experience.

The membership management tools offered by Virtuagym are among its best qualities. These solutions make it simple for businesses to manage member data, track payments, and keep track of attendance. Businesses may verify they are providing a high-quality service and make data-driven decisions about how to maximize their offering by keeping thorough records of their members.

Additionally, the platform provides a user-friendly and intuitive approach for scheduling classes. Businesses can use this system to efficiently organize classes, alert students about upcoming classes, and handle waiting lists. Businesses may maintain customer interest and guarantee that their programs are consistently fully enrolled by expediting the class scheduling procedure.

Moreover, Virtuagym has capabilities for processing secure payments that are integrated with well-known payment processors like PayPal and Stripe. Businesses may quickly take payments and securely manage payment information thanks to these payment processing technologies. The platform's ability to automate invoicing and payment reminders can aid organizations in reducing late and missed payments.

Together with these options, Virtuagym also provides strong communication tools. Businesses may communicate with their customers, sell their services more effectively, and provide specialized specials and discounts with the help of email and SMS marketing campaigns. Also, the platform provides segmentation capabilities and configurable templates, which can assist organizations in providing more specialized marketing content.

Last but not least, Virtuagym offers organizations sophisticated reporting and analytics solutions. These technologies give companies the ability to monitor their performance, better understand their customers, and make data-driven decisions to streamline their processes. Businesses may hone their strategy and enhance the customer experience by accessing data on anything from revenue and attendance to client retention and marketing Effectiveness.

Overall, Virtuagym is a complete and potent CRM platform that can assist companies in the health sector manage their operations more successfully and give their customers a better experience.

[Related Article: Best Insurance CRM Software]



Fitness-related businesses including gyms, studios, martial arts schools, and yoga studios are the target market for ZenPlanner. Fitness firms who seek to simplify their operations and enhance customer satisfaction will find it to be especially helpful. ZenPlanner's membership administration, class scheduling, payment processing, communication, fitness tracking, and reporting capabilities can assist businesses in more effectively managing their customers, classes, and payments while also giving them useful insights into how they are doing.

For instance, ZenPlanner might be used by a gym or fitness center to schedule classes, manage memberships, and take online payments. They may track client attendance and progress over time using the platform, automate client conversations, and execute targeted marketing efforts. By doing this, the company might improve client retention, streamline processes, and more effectively expand.

Using ZenPlanner may have some of the following disadvantages:

  • Because of its many features and capabilities, it can be trickier to set up and use than some other CRM platforms. For businesses to ensure that the platform is being used properly, additional time and resources may need to be dedicated to training and onboarding.
  • For smaller firms, ZenPlanner may be more expensive than some other CRM options. Businesses may end up paying more for the platform because the pricing is depending on the amount of active users they have.

While utilizing ZenPlanner may have a few possible drawbacks, they should be balanced against the many advantages the platform provides. ZenPlanner's usefulness for a certain business will ultimately depend on the demands and requirements of that business.



PushPress is the fitness center software that keeps both staff and patrons content. PushPress aids with revenue growth, metric clarity, task automation, and improving the overall gym experience for your customers.

PushPress' integrated POS (point of sale) system, which enables companies to sell retail goods and manage inventory more effectively, is another special feature of the software. By doing this, businesses may boost their revenue streams and give customers a more seamless experience.

Last but not least, PushPress offers comprehensive reporting and analytics services that let companies monitor their success and make data-driven choices. The platform provides data on a variety of metrics, including income, attendance, client retention, and marketing ROI, all of which may be used by businesses to streamline operations and enhance customer satisfaction.

PushPress is an all-inclusive CRM software program that can assist fitness businesses in managing their operations more effectively, bringing in and keeping customers, and expanding their clientele. PushPress offers businesses sophisticated membership administration, class scheduling, payment processing, communication, retail management, and reporting solutions that can help businesses run more efficiently and give customers a better experience.


An entrepreneur must settle on a list of essential tools before choosing one of these systems in order to avoid overpaying for unnecessary chips.

It is important to read customer reviews in order to comprehend how the product actually functions. It is preferable to choose a platform with a trial period if the gym staff has no prior experience with CRM systems, and to ask technical support professionals before making a purchase whether there is a chance to get a refund if the software is unsuitable.

Choose the CRM for your needs

Yuliia Plys

Hi there, I'm a Marketing Manager at FindMyCRM. I try to tell you everything about the CRM industry in plain language. I want you to understand this just as you understand your business.

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