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An Introduction to Monday.com: What Is It and How Does It Work?

Curious about "What is monday?" Read about the features and benefits, pricing, and more of this versatile work operating system. Learn how monday.com streamlines collaboration, project management, and workflow efficiency.

Scot Trumeter
Written by
Scot Trumeter
Scot Trumeter
Scot Trumeter

Scot has always been really good at keeping his head still when he gets a haircut. Besides this important fact, Scot is dedicated to taking on the challenge of businesses pain points through CRM adoption or utilization and creating relief for customers to focus on what they love and should be spending time on, their business.

More from Scot Trumeter

Published: Jan 23, 2024

| 49 mins read

What is monday.com?

monday.com is an open platform where anyone can design and develop the tools they need to manage all aspects of their job. So, powerful platform monday.com: what is it made for? Organizations can create or adapt whatever they need to improve the way their business operates by mixing building elements such as apps and integrations. Businesses can choose from monday.com industry-specific products, developed on top of the Work OS, and modify these building blocks to match their unique use case and demands.

Now, let's debunk the myth about monday.com — it is not merely a project management tool; it`s a robust project management system, a complete Work OS engineered to propel your team towards efficient project completion, seamless collaboration, and online growth. It equips you with a comprehensive toolkit, including file storage, activity logs, embedded documents, and integrated mobile apps, all available across its plans, whether free or paid.

Below, you can pay attention to these CRM systems that can streamline your business processes and foster relationships with clients:

Fireberry

Fireberry

By using Fireberry, you can easily manage all your business needs with a user-friendly system. Your unique business deserves a platform built just for you, so you can maximize your time and productivity where it matters most.

zoho_fmc

Zoho

It is a web-based email marketing management service for small and medium businesses. It automates the entire marketing process - from managing your email marketing campaign to maintaining mailing lists.

pipedrive_fmc

Pipedrive

Pipedrive CRM is a user-friendly platform that is effortless to master. It is the creative web designer's secret weapon in the world of Customer Relationship Management. 

Salesforce_fmc

Salesforce

Salesforce is an industry leader known for its mammoth feature set and endless customization options. The platform can adapt to any industry, from manufacturing to insurance. 

 

As your team grows and your needs change, you can upgrade to higher plans that provide more functionality. So, what is monday suitable for?

  • Team collaboration
  • Views and reporting
  • Customer support
  • Security and privacy
  • Administration and control
  • Reporting and analytics

But monday.com goes beyond features, it offers daily live webinars, a knowledge base, 24/7 customer support, and task-specific conversation panels to foster collaboration among team members. monday.com information about everything and these features enable enterprises to work together and get the most out of this project management solution. 

What is monday.com better than others? Distinct from competitors, monday.com stands out for its customization and flexibility, making it a game-changer for teams with diverse project management needs. However, we acknowledge that what makes a product "better" varies by team; some may prioritize cost or simplicity.

What is monday software making it more popular than competitors? Its powerful features, intuitive color-coded design, and reasonable price. Join the ranks of over 180,000 trusted teams, including industry giants like Coca-Cola, Lionsgate, and Universal Studios, who rely on monday.com to steer their organizational work and processes to success. 

What is monday.com used for?

Logo-monday.com-2

monday.com is a cloud-based work operating system that can be used by businesses in a variety of industries to create custom applications to handle specific workflow scenarios. It also allows teams to collaborate on projects, schedule activities, and visualize projects in the most straightforward and detailed way possible. So, how to best use monday.com? Some of the main uses of this platform are:

Project Management

At its core, monday.com is a powerhouse for project management. It provides a centralized hub where teams can meticulously plan projects, set deadlines, assign tasks, and monitor progress. The platform's intuitive interface makes it easy to create project boards tailored to the unique needs of each endeavor.

Task Tracking

Task tracking is elevated to a new level with monday.com, offering a dynamic environment for assigning, tracking, and completing tasks. How to use monday.com for task tracking? Teams can effortlessly monitor the status of individual tasks, ensuring everyone stays on track and deadlines are met.

Team Collaboration

Collaboration lies at the heart of monday.com. Its features facilitate seamless communication, allowing team members to collaborate effectively, share updates, and work collectively towards common goals. Collaboration is one of the basic things for how to use monday.com effectively.

Workflow Management

Why use monday.com for creating workflows? Efficient workflow management is a key strength of monday.com. Teams can design and streamline workflows that align with their unique processes, ensuring a smooth progression of tasks from initiation to completion. Customizable boards and automation tools contribute to an organized and efficient workflow.

Event Planning

Teams can coordinate every aspect of events, from initial brainstorming sessions to detailed planning and execution. The platform's collaborative features ensure that all team members are on the same page, contributing to the success of every event.

Content Calendar Management

For content creators and marketers, monday.com is a robust tool for content calendar management. Teams can organize content creation, schedule publication dates, and ensure a cohesive content strategy. 

Sales Pipeline Tracking

monday.com excels in tracking and managing sales pipelines. It provides a clear overview of leads, deals, and sales stages, enabling sales teams to optimize their processes and drive better results. The platform's customization options cater to the unique requirements of diverse sales strategies.

Client Relationship Management (CRM)

Building and nurturing client relationships is made more efficient with monday.com acting as a versatile CRM tool. How to use monday.com as a CRM? Teams can track client interactions, manage communications, and ensure that client needs are met promptly. The platform's collaborative features contribute to stronger client relationships.

Resource Planning

Effective resource planning is crucial for project success, and monday.com facilitates optimal resource allocation. Teams can manage resources, assign tasks based on availability, and ensure that projects move forward seamlessly. This capability is particularly valuable for industries with dynamic resource requirements.

Employee Performance Tracking

For businesses focused on employee development, monday.com offers tools for tracking and evaluating employee performance. Managers can set goals, monitor progress, and provide feedback, fostering a culture of continuous improvement within the organization.

Recruitment and Hiring Processes

Recruitment and hiring processes are streamlined with monday.com. From posting job listings to managing candidate pipelines, the platform provides a centralized space for HR teams to coordinate and optimize the hiring journey. Customizable workflows adapt to the specific needs of each recruitment process.

Budget Planning and Tracking

Financial transparency is important in project management, and monday.com aids in budget planning and tracking. Teams can set budgets, track expenses, and ensure that projects stay within financial constraints. Real-time updates provide a clear picture of budget status throughout the project lifecycle.

Social Media Planning and Scheduling

For social media managers, monday.com offers features tailored to social media planning and scheduling. Teams can plan content calendars, schedule posts, and track social media campaigns, ensuring a strategic and organized online presence.

[Related article: The Best Social Media Software to Help You Grow Your Brand]

Customer Support Ticketing

Efficient customer support ticketing is achieved through monday.com, providing a centralized platform for managing and resolving customer issues. Teams can track tickets, assign responsibilities, and ensure timely responses, contributing to enhanced customer satisfaction.

Nonprofit Project Management

Nonprofit organizations find monday.com to be a valuable tool in project management. Whether coordinating initiatives, managing resources, or tracking progress on social projects, the platform adapts to the unique needs of nonprofits, maximizing their impact.

Classroom and Education Planning

CRM Choice for the Education Industry

4.4

Capsule is a cloud-based CRM platform that helps optimize relationships with students, streamline operations, and achieve sustained growth.

 

Educational institutions leverage monday.com for classroom and education planning. From lesson planning to collaboration among educators, the platform provides a centralized space for optimizing teaching and learning experiences.

Real Estate

Real estate professionals find monday.com instrumental in managing various aspects of their projects. From property listings to project development and sales, the platform enhances collaboration and organization within the real estate industry.

[Related article: How to Use Monday.com for Real Estate CRM: A Comprehensive Guide for Agents]

Software Release Management

For software development teams, monday.com is a helpful assistant in software release management. Coordinating development cycles, tracking feature releases, and ensuring seamless software deployment are streamlined through the platform.

The adaptability of monday.com across these diverse use cases showcases its capacity to transform the way teams collaborate and manage their projects. Whether you're a small business, a nonprofit organization, or a large enterprise, monday.com offers a customizable and intuitive solution to meet your unique needs.

Who uses monday.com?

What is monday.com and How to Use it: Review, Pricing, Integrations for 2023

monday.com may be utilized by any team from any industry because it allows you to create unique applications for any workflow. What companies use monday.com? This tool will be handy for the following teams and companies:

Teams Engaging with Customers

If you're in customer-facing roles like marketing, sales, or customer service, monday.com's CRM software is your perfect tool. How to use monday CRM for customer-facing teams? Simplify your operations, build stronger customer relationships, and track all interactions on a unified platform. With monday's task management, you can streamline and automate customer engagement workflows for enhanced productivity.

Marketing and Creative Teams

For marketing and creative teams, monday.com is a game-changer. Align all your initiatives in one space, gain visibility into ongoing projects, and make strategic decisions in line with your marketing goals. Automate workflows to optimize campaign efficiency and ensure seamless information flow from campaign managers to team members.

Managing Projects and Portfolios

Transform monday.com into your centralized hub for managing projects and portfolios. How to use monday as a CRM for project management? Get a holistic view of the bigger picture and handle everything from a single location. Beyond providing essential project oversight tools, monday.com introduces automation to streamline workflows, enhancing project team management.

Product and Development Teams

monday.com becomes the centralized workspace for your product development teams. It's a versatile tool for planning product iterations, monitoring roadmaps, tracking blogs, and efficiently managing product development workflows. 

In essence, monday.com adapts to the unique needs of diverse teams, offering a unified solution for streamlining operations, enhancing collaboration, and boosting overall productivity. 

How does monday.com work?

monday.com | A new way of working

Knowing all of the components that form the platform is the most straightforward way to understand it.

[Related article: Setting Up and Managing Monday.com — Workspaces Basics Explained]

  • Boards

Boards are the starting point for all your endeavors when you ask the question "How does monday.com work?". Whether it's projects, departments, or products, your board is the foundation for workflow management and goal achievement. Fully customizable and versatile, you have the power to tailor your board to meet your unique needs. Add columns, assign tasks, and measure progress – your board, your rules.

  • Columns

Think of columns as the building blocks of your workflow. They adapt to any process, regardless of industry. From demographic columns like people, country, phone, and email to functional columns for progress tracking, location, color coding, and time tracking, columns provide the flexibility to sort, organize, and visualize your data. They're the Legos that empower you to construct anything your imagination desires.

  • Views

Gain fresh perspectives with different data views. Visualize your boards in various ways, from Files and Map to Timeline, Gantt chart, Workload, Chart, Calendar, Form, and Kanban. Each view serves a unique purpose, offering insights into different aspects of your project. Switch effortlessly between views to get the full picture of your workflow.

  • Dashboards

Dashboards are your hub for insights. Consolidate information from one or multiple boards and present it in one centralized location. With over 20 widgets at your disposal, customize your dashboard to showcase what matters most. From Workload widgets for team distribution to Time Tracking widgets for a visual representation of time spent, dashboards are your command center for tracking progress against KPIs.

  • Integrations

In a world of diverse tools and apps, monday.com seamlessly integrates with your existing software ecosystem. With a wide range of integrations, centralize your work and access all your information conveniently in one place. Explore the "If this then that" recipes, allowing you to choose actions based on your preferred app integration.

  • Automations

Simplify your workflow by letting monday.com's robots handle repetitive tasks. Choose from automation recipes based on popular use cases or create your own. From setting dependencies between tasks to changing item statuses, automations streamline your processes and save you valuable time.

[Related article: Automating Workflows in Monday.com: 6 ways]

  • Collaboration

So, what does monday.com do? Collaboration is the core of monday.com's nature. Bring your team together, assign tasks, communicate effortlessly, and track project progress – all in one place. Teams worldwide, like Genpact and ThoughtWorks, have experienced significant improvements in cross-team collaboration, thanks to monday.com's collaborative features.

monday.com Products Explained

monday.com describes itself as a visual tool for organizing everything. This adaptable work operating system acts as a single platform for planning, organizing, and tracking your team's activities. Here's an overview of monday.com new features and several core products:

monday work management

monday work management allows you to manage complex day-to-day activities with ease. These monday.com features provide a real-time view of activity, as well as features to help you automate repetitive tasks. You can also utilize monday.com to keep your team on track by building a shared workspace that promotes successful collaboration.

monday sales CRM

Powerful CRM System

4.7

Let monday sales CRM do the grunt work while your team stays focused on high-level tasks, such as creative projects, business strategy, and relationship building. 
Just like any other CRM out there, it has its learning curve but its user-friendly interface makes it easy for anyone on the team to use without needing any prior technical knowledge or experience.
You can communicate with customers, visualize and analyze customer data, and use dashboards and templates to simplify operations. monday sales CRM offers loads of scalability, enabling small businesses to run and manage any workflow.
monday sales CRM is a visual platform, so that's what makes it such a simple and easy tool to use for any team or organization. Teams can be overwhelmed by dealing with multiple tasks and timelines. The platform dashboards allow anyone to navigate it easily. Despite its simplicity, the platform is just as powerful.

 

monday.com sales CRM gives client-facing professionals the tools they need to automate tedious operations and strengthen customer relationships. You can stay on top of team communication by syncing all of your emails to the same platform, configuring email tracking, and documenting all contact interactions.

monday.com best features also help manage customer data and consolidate all of your leads, contacts, and continuing accounts in one place for improved visibility. This platform also reduces the need to switch between many applications by integrating all of your CRM solutions into a single source, resulting in enhanced productivity.

monday devs

monday.com connects product development teams through facilitating real-time collaboration. monday devs helps you plan and manage product releases according to your product strategy and client needs. It also functions as the main point of contact for all of your teams, ensuring that everyone is on the same page.

We should also highlight that this platform also provides a comprehensive set of project management tools to help businesses plan, track, and execute their projects. Some of the features of monday.com for projects include:

  • Project planning: monday.com allows you to create project plans, set deadlines, assign tasks and resources, and measure progress.
  • Project tracking: monday.com's project tracking capabilities allow you to monitor metrics such as project budget, burn rate, and velocity.
  • Project reporting: monday.com's reporting capabilities provide visibility into your projects and assist in identifying problems and hazards. monday.com enterprise features of reporting are the most advanced for detailed assessment.
  • Project templates: monday.com includes a library of project templates to help you get started on your projects.

Why you should choose monday.com: 7 Reasons

monday.com Partners - Professional Services | Niswey

monday.com is suitable for any type of business or sector. The following are some of the advantages of using this platform as a work operation and project management solution for your firm.

1. Flexibility tailored to you

Every organization dances to its own beat, and monday.com is the perfect partner for that rhythm. Its flexibility is a game-changer, adapting seamlessly to the unique requirements of different teams within an organization. Create custom workflows that align with your specific needs, making it the go-to tool for all types of projects and teams. 

2. Rich visuals

monday.com's dashboards provide an intuitive way to navigate, helping teams cut through the clutter of multiple tasks and timelines effortlessly. The color-coded scheme is not just an eye-catching feature – it's a powerful tool to visualize projects and track task progress at a glance. Whether you're a fan of traditional spreadsheets, Kanban boards, map views, or charts, monday.com puts all the information you need right at your fingertips.

3. Enhanced communication and collaboration

Collaboration is the heartbeat of effective work, especially in complex projects. monday.com steps in as a robust collaboration and team communication platform, ensuring everyone is on the same page. Beyond managing projects and tasks, it prioritizes people management, reducing the need for excessive meetings and endless email threads. 

4. Powerful reporting and analytics

Stay up to date with monday.com's advanced reporting capabilities. From a high-level overview of your project to deep dives into analytics, gain valuable insights into project progress, team performance, resource budgets, and more. It's a 360-degree view of ongoing projects with all the standard metrics you need to monitor. 

5. Supports numerous use cases

One standout feature of monday.com that makes it a perfect fit for your company is its incredible support for a myriad of use cases. Unlike some platforms that stick to a one-size-fits-all approach, monday.com takes a different route. It provides a robust foundation with a range of features, and then, with its impressive customizability and integration capabilities, users can mold the platform to suit their unique needs.

Remember those flexible and intuitive qualities we highlighted earlier? monday.com isn't limited to a specific niche – it's a chameleon that seamlessly adapts to different types of projects. 

It's your go-to solution for sales management, lead tracking, bug tracking, business process management, remote team coordination, partner relationship management, engineering projects, events, construction and work planning.

And that's not all – it's a tool for video production management, client management, venture capital portfolio management, GDPR management, and beyond. Regardless of your intended use, monday.com's capability to effortlessly accommodate diverse needs, combined with its flexibility, makes it a strong solution for your company.

6. Multiple integrations

monday.com integrates with all the tools in your project arsenal. Imagine seamlessly syncing data from various applications to create a centralized hub for your team's work. monday.com integrates with Slack, Asana, Trello, Google Drive, Gmail, Zendesk, Jira, Dropbox, Google Calendar, and Excel. But it doesn't stop there – monday.com also integrates with Shopify, Basecamp, Clearbit, Twilio, MailChimp, Github, Todoist, Box, and more. 

7. Reasonable price 

Budget-friendly and feature-packed, monday.com ensures you get the best bang for your buck. Whether you're managing a small team or navigating the complexities of a large enterprise, the platform's reasonable pricing makes it accessible to businesses of all sizes. Value meets affordability, making it a wise investment for your organization.

monday.com Pricing: Finding your perfect fit

What is monday.com and How to Use it: Review, Pricing, Integrations for 2023

Let's talk about the nitty-gritty of monday.com pricing – a key player in what makes this platform an affordable solution. Regardless of your business size, monday.com has pricing plans that cater to everyone. Here's a breakdown of what you can expect:

Free plan

monday.com offers a free plan. But hold up, if you're a pro seeking advanced work-tracking, the free plan might feel a bit limited, and you should consider other monday pricing plans. It allows only 2 seats with access to the essentials. There's also a 14-day trial to try all features before committing.

Basic plan - €9/user/month 

Dive into the Basic plan for a mere €9 per user each month (or €27 monthly when billed annually for 3 seats). With this, you get the essentials for project management and team collaboration – boards, columns, and whiteboards. This plan is limited to one dashboard and you get no automation or integration.

Standard plan - €12/user/month

Step it up with the Standard plan at €12 per user monthly (or €36 monthly when billed annually for 3 seats). This one's a choice among teams craving more automation and integration capabilities. You're getting a boost in storage space (up to 20GB, compared to the basic plan's 5GB) and an allowance of up to 5 dashboards.

Pro plan - €19/user/month

The Pro plan of monday costs €19 per user monthly (or €57 monthly when billed annually for 3 seats) is your option for advanced functions. Perfect for teams diving into complex workflows, it unlocks charts and analytics tools. Plus, enjoy more automation and integration actions (up to 25,000 per month).

Enterprise plan - available on request

The last one of the monday.com plans is the Enterprise plan. If your organization hungers for top-notch automation, customization, and advanced security features, this one's tailor-made. Get in touch with the vendor to create the perfect plan for you.

The 10 best monday.com integrations

Browse monday.com Integrations

These monday.com integrations empower you to create a cohesive work environment, breaking down silos between different tools and platforms. Here are a short overviews:

1. Microsoft Outlook

Microsoft Outlook, a renowned email platform, takes center stage for seamless email communication. Widely adopted for business use alongside Teams, Outlook doesn't just stop at emails; it offers contacts, an email calendar, and task management features. Integration with monday.com facilitates creating, updating, and opening monday.com items directly within Outlook, providing an effortless workflow experience.

2. Google Drive

Google Drive, a cloud storage solution, transforms the way files are stored and accessed. This cloud-based system allows remote access and collaboration, perfect for teams with varied roles. Integration with monday.com enhances collaboration by embedding Google Drive documents directly into monday.com, fostering efficient workflows with features like creating new folders or items from files.

3. Canva

Canva, an online design tool, empowers users with no design background to create and publish effortlessly. With monday.com's Canva Embedded feature, designs seamlessly transition into monday.com. This integration ensures that changes made in Canva reflect automatically in monday.com, eliminating redundancy and fostering smooth collaboration.

4. Hootsuite

Hootsuite, a social media management platform, simplifies handling multiple social media channels. Integration with monday.com streamlines social media campaign workflows, allowing users to view and edit Hootsuite scheduled posts directly within monday.com. This collaborative approach enhances project coordination and visibility.

5. DocuSign

DocuSign integration with monday.com streamlines document signing processes. This is particularly beneficial for HR teams, employee onboarding, and industries like medical or legal fields. Automate document sending directly from your monday.com board, ensuring a centralized source for tracking signatures and reducing paperwork.

6. Todoist

For those preferring a to-do list approach, Todoist seamlessly integrates with monday.com. Task synchronization, updates, and completions flow effortlessly between the two apps. Whether managing professional tasks in monday.com or personal reminders in Todoist, this integration bridges the gap for a holistic view.

7. Gmail

Gmail integration focuses on automating emails. Supporting multiple email addresses, this one of the best monday.com integrations shares and organizes files and attachments seamlessly. Users can automate emails based on time, project status, or task updates. It's a practical solution for smaller teams, especially when dealing with diverse time zones.

8. Google Calendar

monday.com's two-way sync with Google Calendar ensures a seamless exchange of information. Create calendar events based on monday.com board information or vice versa. Ideal for users relying on Google Calendar for daily management, this integration offers visibility and timely reminders for approaching due dates.

9. Microsoft Excel

Transitioning from Excel to monday.com becomes a breeze with the Excel integration. This one-time-use integration transforms Excel spreadsheet data into an organized, digestible monday.com board. Perfect for companies embracing monday.com as their new project management platform.

10. Twilio

Twilio, unlike traditional chat services, supports phone calls and SMS messaging. Integration with monday.com enables automatic messaging and calls based on board changes. Ideal for mobile-centric teams, Twilio's versatility adds a layer of communication depth to project workflows.

For better connection of different facets of your work and to ensure a collaborative and streamlined experience you can get familiar with more list of monday.com integrations.

Are there alternatives to monday.com?

Positioned as a "work operating system," monday.com has to help teams in handling everything, from routine tasks to intricate team projects. With its user-friendly interface, the platform aims to make task management effortlessly smooth. However, just because it has an easy-to-use interface doesn't mean that it can meet all the needs of your project. Hence, it becomes essential to explore monday.com alternatives.

[Related article: Best Monday.com Alternatives 2024: Top 35 Similar Competitors]

1. Trello

Trello Review | PCMag

Trello is a stellar choice for businesses seeking a visually-oriented productivity solution. The platform organizes tasks on a vivid digital board, facilitating quicker and more accessible project deliveries.

Key Features:

  • Kanban boards for workflow visualization.
  • Easy drag-and-drop task status updates.
  • Task categorization with labels and tags.
  • Both public and private board access.
  • Commenting within tasks for streamlined feedback.
  • File attachments for enhanced context.
  • Email notifications and reminders.
  • Seamless third-party program connections.

Pros:

Trello, a beloved project management solution, stands out as one of the best alternatives to monday.com. It supports client and external participant collaboration on specific project boards, allowing real-time progress monitoring through the intuitive drag-and-drop "cards."

Cons:

While Trello excels in task management, it lacks advanced project management features, such as task linking or dependency tracking. Compared to robust applications, Trello falls short in project management and reporting capabilities.

Pricing:

  • Free Plan
  • Standard Plan: $5 per user per month, billed annually.
  • Premium Plan: $10 per user per month, billed annually.
  • Enterprise Plan: $17.50 per user per month, billed annually.

2. Wrike

1024px-Wrike-logotype.svg

Wrike is the ultimate collaborative task management tool for teams of all sizes. With a plethora of project management features, Wrike offers versatility in task assignment, subtask creation, progress tracking, and note updates.

Key Features:

  • Comprehensive task management, including creation, assignment, time tracking, and recurring tasks.
  • Project management tools like Gantt charts, visual data dashboards, reporting, custom status, and workflows.
  • Team collaboration channels with live editing, document version control, and task conversations.
  • Team management with member tagging and workload management.
  • Inclusion of calendar, budget, and time tracking.
  • File attachments, sharing, and online editing.
  • Email notifications and integration.
  • Mobile apps for iPhone and Android.

Pros:

Wrike shines as an exceptional tool, especially for teams with similar processes and workflows. It proves invaluable for freelancers managing client projects on flexible schedules.

Cons:

Wrike's high degree of customization might pose a learning curve. Its attempt to cater to diverse needs results in usability challenges, particularly in the form of a complex folder system.

Pricing:

  • Free Plan
  • Team Plan: $9.80 per user per month.
  • Business Plan: $24.80 per user per month.
  • Enterprise Plan: contact the vendor.
  • Pinnacle Plan: contact the vendor.

3. Asana

asana

Asana stands out as a robust business productivity solution and a free alternative to monday.com. It empowers teams to seize control of tasks, projects, and communications, fostering progress tracking and workflow enhancement.

Key Features:

  • Built-in project template library for quick customization.
  • Kanban boards for progress tracking and issue identification.
  • Project portfolio management for handling multiple projects.
  • Project timeline listing tasks and their dependencies.
  • Team discussions for comprehensive team communication.
  • Task attributes like due dates, priorities, and file attachments.
  • Agile features such as backlog management and sprint planning.
  • Bug and problem tracking for proactive issue management.
  • Numerous integrations.

Pros:

Asana, tailored for small teams, provides a variety of integration options and project management capabilities, evolving along with teams as they grow.

Cons:

Scaling challenges may arise for larger teams using Asana, limiting its efficacy. Asana's primary drawbacks include restricted reporting and minimal onboarding assistance.

Pricing:

  • Basic Plan: free forever.
  • Premium Plan: $10.99 per user per month, billed annually.
  • Business Plan: $24.99 per user per month, billed annually.
  • Enterprise Plan: custom plan with priority support.

4. Basecamp

Basecamp Review: Is This Tool Right for You?

Basecamp is one of the worthy alternatives to monday.com. As a project management tool, it simplifies tasks and project organization, enabling seamless collaboration, file uploads, and note-taking.

Key Features:

  • Hill charts for project visualization.
  • Group chat for effective communication.
  • Message board for announcements, ideas, and discussions.
  • File sharing, document organization in folders.
  • Shared calendar for important dates and events.
  • Notification control for focused work.
  • Customized check-ins for each user.
  • Automated check-ins for simplified team activity monitoring.

Pros:

Basecamp, while lacking some advanced features, serves as a valuable collaboration workspace for teams not requiring extensive functionalities.

Cons:

Limitations include viewing only one project at a time, hindering dependency monitoring and workload reporting. This simplicity may pose challenges in identifying delays.

Pricing:

  • Basecamp: $15 per user per month.
  • Basecamp Pro Unlimited: $299 per month for unlimited users, billed annually.

5. Smartsheet

smartsheet-logo-vertical-collaboration-blue

Smartsheet is a powerful tool catering to teamwork and project management. With a plethora of features, Smartsheet proves versatile in meeting the project management needs of various businesses.

Key Features:

  • Key project activity dashboard.
  • Kanban boards for workflow visualization.
  • Multiple task views for enhanced flexibility.
  • Deadline reminders for timely task execution.
  • Activity logs for staying informed.
  • Simple file attachments with tasks.
  • Team communication via a centralized portal.
  • Customizable themes to suit personal preferences.
  • Multiple filters for sorting tasks.
  • Downloadable summary reports for insightful analysis.

Pros:

Smartsheet is one of the best monday.com alternatives for those who prefer spreadsheets, combining traditional Excel formulas with robust project management features.

Cons:

The spreadsheet-like interface of Smartsheet has limitations, and the platform may pose performance issues akin to Excel. The creation of an unlimited number of "sheets" might lead to system slowdowns if not managed effectively.

Pricing:

  • Free Plan
  • Pro Plan: $7 per user per month, billed annually.
  • Business Plan: costs $25 per user per month, billed annually.
  • Enterprise Plan: contact the vendor.

Comparison table of monday.com alternatives

Here's a comparison chart of monday.com competitors to structurize previous information:

Alternatives

Rating on Capterra

Best for

Pricing

Trello

4.6/5

It can be ideal for both small businesses and large companies depending on the plan chosen.

Starts at $5 per user per month.

Wrike

4.3/5

It is positioned as a one-size-fits-all work management software for teams of all sizes and freelancers.

Starts at $9.80 per user per month.

Asana

4.5/5

Asana is a perfect option for small & medium workplaces.

Starts at $10.99 per user per month.

Basecamp

4.4/5

It can be a perfect solution for freelancers,

startups and for growing businesses or larger companies.

 

Starts at $15 per user per month.

Smartsheet

4.5/5

It's suitable for companies of all sizes who like the spreadsheet-like interface.

Starts at $7 per user per month.

When considering competitors to monday.com, it's essential to assess specific team needs, project complexities, and preferred workflows to find the platform that best aligns with your organization's requirements. Each competitor has its strengths, and the right choice depends on the unique dynamics of your team and projects.

Final Words

We have provided you with an in-depth look into monday.com's capabilities. Hopefully, you have gathered enough information to determine whether the program is suitable for your project's needs. 

Above all, it supports a wide range of use cases, integrates seamlessly, and is reasonably priced. 

We like that monday.com provides a free trial to help you make a decision. If you are still unsure or unable to make a decision for any reason, you may sign up for its free trial to get a taste of what it can give you.

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Scot Trumeter

Scot has always been really good at keeping his head still when he gets a haircut. Besides this important fact, Scot is dedicated to taking on the challenge of businesses pain points through CRM adoption or utilization and creating relief for customers to focus on what they love and should be spending time on, their business.

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